Type: Full Time, Permanent
Location: Grimsby, ON
Start Date: September 2022
Responsibilities:
Reporting to the Director of Finance & Administration, the Manager of Finance contributes to the team responsible for the management of all the financial operations and human capital of Bible League Canada, as well as the physical office. This role provides support to and participation in strategic ministry & financial planning, budget management, government & affiliation compliance, and ensures the organization’s timely and accurate financial transactions and reporting.
Specific responsibilities within the above areas include:
Annual filings
- In collaboration with team, prepares the T3010 submission, T1223s, CCCC and other association reporting and compliance forms
Budget Management
General administrative support to Chief of Staff, including but not limited to:
- Assists the Director of Finance & Administration in planning and conducting the budget process, circulates budget templates, collects submissions and enters the final budget into QuickBooks Online
- Consolidates, identifies gaps, and analyzes budget submissions
- Calculates sensitive ratios (Fundraising & Admin, Missions)
- Monitors ongoing performance vs. budget, determines impact on forecast
- With input from members of Finance & Administration team members, assembles annual team budget for Finance & Administration
Cash Forecasting & Management
- Facilitates the collection of revenue and expenditure forecasts and maintains cash flow forecasts
- Receives and enters forecasts into accounting and forecasting system
- Reviews forecast for completeness
- Identifies and researches inconsistency with historical or anticipated patterns
Banking, Commodity Tax, Foreign Exchange
- Monitors bank balances and identifies banking service needs and new offerings
- Monitor, advise on, and prepare federal and provincial commodity tax obligations and considerations across the country
- Reviews the completeness of documentation supporting wire, approves and releases wires in the online banking system, monitors and manages F/X risk exposure and supports short- and medium-term F/X requirements
Financial Reporting
- Books necessary entries for all transactions not processed through Accounts Payable
- Analyzes account balances
- Liaises with staff to secure all fiscal & calendar year end submissions
- Reviews completeness of monthly financial results – identifies any required adjustments
- Investigates anomalies, provides commentary regarding fluctuations
Payroll Processing
- Works with HR and outsourced payroll provider and payroll consultant to ensure semi-monthly payroll, ROEs and T4s in compliance with payroll administration, CRA and provincial government requirements
- Reconciles payments to provincial and federal authorities with government statements
- Process, reviews and approves:
- Group RRSP remittances
- WSIB, EHT, BC Work Safe remittances
Transactional Processing
- Donations Processing
- Provides direction on receipting practices, particularly in gifts of securities
- Works with the Development group and Donors to complete gifts of securities
- Works with Marketing & Development teams to ensure designated gifts and restrictions can be tracked and honoured
- Reviews and provides independent sign off of donation count logs and insures effective controls
- Legacy Giving
- Provides support to Development team Area Directors for situational queries
- Liaises as necessary with Development team and Advisors with Purpose
- Vendor Invoices and Payments
- Reviews and approves disbursements, signs cheques, approves and releases wires
- Approves the establishment or changes to banking information for outbound wire recipients
Supervision of Accounting Associate
- Conducts weekly 1:1 scheduled meetings and informal discussions with Accounting Associate to ensure they are moving in the direction of both the team and its members’ goals
- Provides direction, oversight and follow up on delegated tasks
- Administer progress review meetings and submissions
Miscellaneous Support
- Audit Committee
- Recommends agenda items for regular Audit Committee meetings
- Supplier Contracts
- Recommends and establishes policies governing contract requirements to support ministry requirements and risk mitigation
- Drafts and/or reviews contract and monitors compliance
- Risk Management
- Supports the Director of Finance & Administration in the maintenance of the risk register
- Manages the follow up and remediation of items identified in annual risk register review
Education and professional accreditation:
- Bachelor’s degree in a related field; post-graduate studies in a related field is an asset
- Strong knowledge of accounting standards
Experience:
- 3-5 years of related experience, preferably in non-profit accounting
- Experience and proven abilities in managing people and projects
Technical Skills:
- Excellent verbal and written communication skills
- Exceptional attention to detail
- Strong organizational and time management skills
- Analytical with a logical approach to problem-solving
- Strong Microsoft Office Suite, conferencing tools (Zoom, Teams, Webex)
Interpersonal Skills and Personal Attributes:
- Knowledge of and a passion for Bible League Canada and its work
- Excellent interpersonal and communication skills
- Flexible and adaptable to changing conditions, shifting priorities
- Able to multi-task, prioritize and work well in a busy environment
- Proven ability to handle confidential information
Required Commitment:
- Follower of Jesus Christ who wholeheartedly subscribes to Bible League Canada’s faith and lifestyle policy documents
- Knowledge of and a passion for Bible League Canada and its work
- In fulfilling your responsibilities, you will be required to pray for and minister to people who contact Bible League Canada either in person, or by phone or other electronic communication, in general inquiries, at conferences and events or fundraising activities
To Apply:
Please submit your cover letter and resume or inquiries to Lori-Anne Cunningham, Strategic Search Partners, at StrategicSearchPartners@outlook.com.
Bible League Canada would like to thank those who have applied; however, only short listed candidates will be contacted.
